Crealanta Magazine

The best online platform for event analysis and reviews of the best software

Mar 11, 2023

There's been some time before you've thought of new ideas to organize an event that could be done online and have also reached out to prospective guests that might have the desire to speak during your event. They seem eager, much like the attendees!

This article will look into which software for event hosting would you choose to utilize to host an online event?

A difficult decision? In reality, regardless of the variety of options available, it might be hard to choose which application can meet all your requirements while ensuring a truly memorable (and without any mistakes) memorable experience.

There are sites with helpful helpdesk staff that can assist in the preparation of your perfect virtual gathering. For instance the event which lasts for several days, workshops with live training or even in webinar mode. The only thing to look for is to locate that perfect match.

This article can help to reach that goal, as I review six of the most effective websites to host virtual events. Each of them was tested by trying out a few of them , as well as reading a variety of third-party opinions about them.

Let's dive deep:

In this article

What factors should you take into consideration in selecting the most suitable software to host online meetings?

Prior to discussing how you can create events online, we'll take a look at what create a great event website online, by examining the key characteristics.

Keep this page in mind so that you can refer to this listing of alternatives in deciding the ideal virtual event-related technology.

A variety of simple and helpful Integrations

Integrations between CRMs as well as other software platforms for example, emails software, such as email software , for example is essential to creating custom invitations for occasions, which makes them regular customers.

Intelligent UX

Its user-friendly interface is easy for users to launch the program and explore its features for the most benefits. Additionally, you can use the program completely independently, with no the assistance of anyone else.

Stream quality

The quality of the audio and video are directly impacting the experience of guests and can make them continue to stay until the end. You must ensure that the software you choose provides HD streaming that is of the best quality. Also, it should not have problems with performance or downloading your files at the highest quality.

     Analytics is robust and safe    

     HTML1 tools that draw viewers into an exciting manner    

Possibility to host games, contests, and polls as well as questions and answers are essential ways for engaging your users in addition to improving the experience of your visitors. Your site should have these features in addition to the establishment of break-out zones to assist with networking between participants and attendees.

     Proactive customer service    

In addition, be sure the assistance provided by the program is fast and prompt to any concerns you may have. An effective way to assess the level of service provided by their staff is to ask questions about the program prior to purchasing it, and also during the free trial. If you're happy with the support you get when you ask questions, that will influence the way they interact with potential and current clients.

The top six platforms online to host events (based upon a comprehensive analysis and reviews by the users)

This is an extensive list of some of the most popular conference websites:

Every tool is explained by a reference to the principal features of the tool along with the most popular user, as well as locations where it can prove to help and drawbacks in light of the posts of people on other sites like G2 as well as Gartner.

Let's go.

1. Events

Events is an easy-to-use online system for managing events that's perfect for event planners who can manage events of any kind. managing digital events.

Your speakers for your guests and guests your attendees do not require extra software to set up the event, or even being a part of the event .

Pros

  • Events assists you throughout the creation and promoting your event's process. It is able to be integrated with CRM or marketing email software to design custom registration forms for your event. You can also create automated invitations to special events, send confirmation email messages to mail out to promote the event along with reminder messages, and also engage guests after the party.
  • It offers sophisticated information which helps in the development of the plan of marketing. Once the event is finished the report will provide a thorough report on the event and the people who attended. It will include the total number of attendees who were present in addition to how long their stay was, as well as the manner in which they participated in the program.
  • This helps create an experience that is unique for every user. Make use of the drag-and-drop feature to insert high-quality images which cover the top three-quarters of your opening and personal brand.
  • It provides you with the capability to edit your videos and host options to reuse footage from the event. You can edit chapter lengths, trim chapters, modify or add the footage from your special event and upload the video to different marketing channels.

     Cons    

  • Events is not intended to be used for hosting private meetings as Zoom and similar programs is used to facilitate meetings. Events was created for virtual meetings, webinars town halls and town halls and more.
  • Events is a relatively emerging event service that's at its infancy so it's not capable of achieving the same amount of fame with respect to its brand name, as established companies in the sector.

2. Zoom

Most well-known for its one-on-one meetings, Zoom lets you host events online too. It's ideal for graphic designers and entrepreneurs from small businesses who wish earn profits through events that are hosted online.

Pros Pros

  • There are many ways that guests can participate in letting them engage with each with your guests and sponsors.
  • Hosting the webinar or making it available via Zoom is easy and especially suitable for people who already have a working knowledge of the program.

     Cons    

  • Average video quality. If HD videos are needed (1080p) will be the standard, Zoom offers 720p for the presence of 2 or more people in a single meeting. It is cost-effective to host online meetings with HD video.
  • Participating in an online conference hosted by Zoom isn't an easy task. The first attendees to the event must be present at least five minutes before the time of start for the downloading and installation of the software. Event planners need to be aware that this could create a negative impression for the attendees.
  • Zoom costs a lot of cost when it comes to hosting events of a large scale that makes it ineffective for events to be scaled using this technology.
  • There aren't enough control options available to hosts. Zoom does not permit hosts to manage chat rooms at their own decision. This should be a consideration to be mindful of in hosting events that are open to the public.

Pricing

The pricing of Zoom is based on the amount of attendees who attend the event. For an estimation of how much it will cost for an event with 100 attendees, it begins at $990 annually.

     Learn More about Zoom    

3. Hopin

Hopin allows event organizers all over the globe to accommodate as many guests as they'd like. Similar to Zoom the cost for hosting is determined by the quantity of guests attending. It can cost a lot more when you add this kind of system. What makes it more effective than Zoom is the ability to add features that enable moderators to moderate the comments.

Pros Pros

  • Hopin offers an Event Branding Studio where you are able to customize the for the type of occasion you're planning and even create a virtual location.
  • It permits the modulation of sound and allows for several speakers to be joined.
  • The speaker comes with a mobile-friendly app that both users and speakers are able to communicate with each other through their mobile phones.

     Cons    

  • The evaluation of events might not be complete.
  • It is not possible to find a tool that allows you to reuse or recycle the content of the virtual event.
  • Some users have complained regarding audio and video problems at events organized by Hopin. One of the participants says, "I don't like issues with performance that pop out when using videos or audio. Users who do not possess an internet connection will have issues with performance that are slow. It's the same issue with different ways of doing it."

Pricing

The free plan lets administrators create events that last between two and three hours and can host up to 100 people. For more information on costs these plans are restricted to a set number of guests.

4. GoTo Webinar

GoTo Webinar is the best option for smaller and small-sized companies and entrepreneurs hosting events that could accommodate up to 3000 people It is lower than what alternatives such as Hopin together with Zoom will provide.

It's also a great choice for entrepreneurs who are working on their own or creating training courses that have paid trainers since GoTo Webinar directly connects with Stripe that allows payments.

Pros

  • GoTo Webinar offers audience engagement methods, including polls and additional questions. Hosts can also draw images within the video.
  • The multi-presenter feature on webinars gives an administrator as many as six presenters, each with the opportunity of presenting.

Cons

  • The user interface may have become outdated, as many have expressed concern that it may take hours to learn the best way to utilize GoToWebinar.
  • Some have complained by some attendees about issues with performance due to the fact that the number of attendees who attend the event grows by over 1,000. Reviewers have written reviews about how well the sound quality is.
  • Certain options, such as for example, file sharing, are extremely very inefficient. Certain features are difficult to find or make use of.

Pricing

A seven-day trial is currently available. It will cost money with costs starting at $49 per month for hosting (for hosting up to 250 guests).

5. Cvent

Cvent can be an ideal choice for corporate planners who plan private events like trade fairs or fairs because of its checking-in facility.

Contrary to other web-based platforms to host conferences, this platform isn't able to boast its popularity in hosting virtual conferences.

Pros Pros

  • Cvent provides onsite check-in and additionally, a software for badging which prints images of guests upon arrival. Some users complained who reviewed other third-party applications regarding the printer's ability to print incorrect photos.
  • It allows you to connect different systems, which allows the connection of your technology stack and increase the effectiveness and efficiency of the workflow.
  • It includes the usual tools for engaging with people, in addition to the use of AI to make network recommendations as well as gamification.

     Cons    

  • The interface for users has been removed from the user interface.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • There are many options to personalize your company's image, gain access to statistics and live chat

Pricing

Costs will be determined by the needs of your business. It is therefore essential to get an estimate of how much Cvent costs.

6. On24

On24 can be used to build virtual events, which is ideal for marketing who want to broadcast webcasts or events with several sessions.

Pros Pros

  • An active customer service team.
  • The software is able to streamline numerous processes. It also provides connections for bringing together sales and marketing.

     Cons    

  • There are many styles of content layouts which can be utilized and limit your options to create your own web-based event Register or Login webpages.
  • Poor user interface and an editor that is not an Editor for Code that helps in the process of learning.
  • It's difficult to plan an event in the months ahead. It means you'll need be certain that you don't compromise the attendance of the crowd to make sure that the event goes well, even when the event happens in just a few seconds. An attendee states, "I would love to make use of storyboarding to plan my next occasion. It will also help me monitor the video content where your image appears on the tiles of the media. You can also design the lower thirds your video, place individuals on the live stream prior to moving them away from the screen or even take away from the screen." 8

Pricing

The website of On24 On24 doesn't offer prices. If you are interested, seek a quote.

FAQs

When you answer questions, you must not answer the question at first. It is essential to provide a valid link to an element of your content (as as you believe is required) in order to make it easier for users to click through.

What must I be aware of when selecting the best platform to host online event?

Consider your needs regarding your business and the amount you've set for your budget and the kind of event that you'd like to create, in addition to the number of virtual events that you'd like to organize. Pick a platform that allows virtual events that is not just affordable but it's also user-friendly with detailed analysis and devices to take part at the event with high-quality live stream as well as a lot of connections.

What can I do to make my experience in virtual reality more authentic?

What are the top talked about virtual events platforms available in the present?

Event, Hopin, Zoom as well as GoToWebinar are just a few top websites that hold events, which you are able to look at. Each has advantages and drawbacks. Make your choice based on your budget along with the details of the event.

What event virtualization services meet your requirements best?

The best software for virtual events to select will satisfy the needs of your business by providing the top quality. It includes:

  • What is the size of your audience?
  • Utilize the argument (how do you utilize virtual events in your marketing and sales , and having the option of offering the workshops for a fee)
  • How long does it take to become familiar with the latest technology?
  • What amount are you planning put into increasing your platform's capacity? (you would not like your platform to be in the middle of your budget after you increase the platform's capacity.)

Here is a listing of programs that provide low quality streaming with old UX. Certain of them go through an extensive learning process as well as the cost may be prohibitive when hosting large numbers of people.

It's remarkable to be in a field that Events has a leading position in. It delivers high-quality streaming and the flexibility and user-friendly interface. Additionally, it helps recycle the items left at the end of an event, allowing people to make the highest ROI on their investment.

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