Crealanta Magazine

The most efficient online event platform. Reviews and compare of the top-rated events

Mar 11, 2023

Have you develop an idea to host your conference online You've also reached out to potential participants to discuss the conference. They're enthusiastic, and the participants have been involved!

But, let's think about what's the best thing about the platform which you decide to use for your event?

It's a tough choice? There is no doubt that, despite the variety of choices available, it could be challenging to choose a solution that is fulfilling all of your needs while giving guests an unforgettable (and free of errors) event experience.

However, there are options with friendly customer service teams that can help you make your dream virtual gathering. It could be a multi-day conference and a live streamed training or webinar. You just need to locate that hidden gem.

In this post I'll assist you in understanding the process and then I'll discuss the top six options for virtual event management. They are all based upon a limited sampling of these applications as well as the numerous reviews that have been written by independent reviewers on these software platforms.

Now, let's dig deep:

In this article

What are the most important things to consider when deciding on an online conference platform

Prior to examining the most effective platforms for host events online, let's examine what constitutes an effective software that can host events online by examining the top features.

Save this page to ensure that you can refer to this selection of possibilities for deciding upon your ideal virtual event technology:

     Numerous useful and straightforward integrations    

Integrations with CRMs as well in email applications For instance, they is essential for inviting guests to special events, which are customized and turning guests into loyal customers.

Intelligent UX

Its user-friendly interface makes easy for users to use the program to discover its capabilities and reap the most benefit. Also, it allows you to get the platform functioning entirely on your own, without assistance from an external source.

Stream quality

Quality of audio and video can directly affect the experience of the guests and cause them to stay for the entire duration of the event. Be sure the company that you choose offers HD quality streaming, comes with no issues regarding speed and lets you download videos in HD quality.

     Analytics are reliable and stable    

     tools that allow audiences to be engaged in a dynamic way    

Questions, surveys, as well as Q&As are essential tools to get your customers engaged in order to increase their overall experience. The platform you select should offer these tools alongside the ability to create breakout areas to encourage attendees-to-attendee networking.

Customer service that is proactive

Additionally, make sure that your customer support of the tool responds promptly and promptly to any concerns that you have to raise. A way to determine the level of service provided by their support staff is to ask questions about the program prior to purchase and also during the trial trial. The way their answer the questions you ask them could reveal the way in which they interact with their customers as well as potential customers.

Six of the best online platform for event planning (based on numerous user reviews and client testimonials)

Below is a brief overview of some of the most well-known conference websites:

For each tool, I've provided its main features as well as what the tool is best for and where it can be successful, and also the pros and cons of each tool with regard to what customers are saying about it in forums like G2 as well as Gartner.

Let's go.

1. Events

     Events is a user-friendly web-based event platform suitable for event organizers with at the very least previous experience hosting digital events.    

You, your guest speakers as well as your attendees need no additional software for making or organizing an occasion .

Pros

  • Events can assist you in the process of planning and promoting your event. The platform can be connected to your CRM and marketing software for the creation of custom registration forms. Additionally, you can send out invites to events which are automated, email reminders and confirmations for events, in addition to engage the participants following the celebration.
  • Advanced analytics can help you with the creation of the campaign's strategy for marketing. When the event has concluded, it gives you detailed information about the viewer and occasion that will reveal who was at the event occasion, the occasions they went to and the shows they watched on the show.
  • It allows you to create your own unique user experience. Drag and drop your interface for full-screen along with lower thirds, intro speakers and customized branding.
  • The software allows you to use tools for editing video and hosting to make use of event-related videos. You are able to cut, trim or alter chapters, modify or edit the video of your event and upload it to various channels for marketing.

     Cons    

  • It isn't specifically designed for meetings in the interior space, like Zoom or similar programs to assist meetings. Events is more suited for online meetings, webinars, town halls, etc.
  • Events is an incredibly new virtual experience platform, which is designed utilized for hosting events. The platform isn't able to claim the same recognition as the well-established players within the industry of events.

2. Zoom

Most well-known is that it allows one-on one gatherings. Zoom can host online-based occasions too. This is perfect for people who create and small businesses that want to earn money through the online event.

Pros

  • There are a variety of methods to get attendees involved and to let them interact with the sponsors as well as participants.
  • Preparing and making the webinar to Zoom is easy and particularly so for users already acquainted with the program.

     Cons    

  • Average video quality. In the case where HD footage resolution (1080p) is the preferred resolution, Zoom offers 720p for at least two participants in the same conference. It is essential to be able to pay for hosting events online in HD video.
  • Participating in a virtual meeting which is held by Zoom doesn't provide a seamless experience. One option to those who are not familiar to Zoom is to show up 5 minutes early for setting up and downloading the application. Event planners can see it difficult to attend events.
  • Zoom is costly for hosting events that have large crowds It is not suited to scaling events using the platform.
  • Insufficient control options for hosts. Zoom does not offer a way to allow hosts to control chat conversations on their own this is something you need to be mindful of for large-scale events.

Pricing

The price of Zoom is based on the number of guests who will be attending the event. In order to give you an estimate, the cost of a 100-person event is $990 annually.

Learn more details about Zoom

3. Hopin

Hopin lets event planners around all over the world to allow as many guests as they'd like. Much like Zoom its pricing is based on the number of guests and it can be expensive to increase the capacity of this platform. One thing it has over Zoom is the capacity to provide options to moderators to moderate comments.

Pros Pros

  • Hopin is a brand studio where you can customize the registration page for your event as well as the virtual venue you choose for your occasion.
  • Moderates the sound, and also makes it simpler making it possible for multiple speakers to be joined.
  • The app is available for mobile devices that lets guests and attendees be part of the conversation through their phones.

     Cons    

  • Events analytics aren't as thorough.
  • There's no software available for recycling and reuse of the contents of your virtual event.
  • There are complaints from some users about issues with video and audio in events run by Hopin. One user posted, "I don't like the performance issues that arise when using audio or video. If you don't connect to the internet it is possible that you will experience lag problems. However, this is not the case for alternatives to the problem."

Pricing

A free option is available for administrators who want to host occasions lasting two hours, that can accommodate up to 100 people. For more, pricing choices are locked.

4. GoTo Webinar

GoTo Webinar functions perfect for artists along with small-sized companies who host events of a small size that can accommodate that it can host up to 3000 attendees This is lower than the services Hopin and Zoom offer.

It's also an excellent choice for solo entrepreneurs as well as creators that have paid instructors who offer training due to the fact that GoTo Webinar directly connects with Stripe and lets you take payments.

Pros

  • GoTo Webinar offers audience engagement instruments such as polls as well as questions. Hosts can also draw on the display.
  • Multi-presenter mode for webinars offers at least six presenters with the ability to present.

Cons

  • The interface for users is outdated and some users have indicated that it could take a while to learn GoToWebinar.
  • There are many complaints about the performance when the number of attendees is more than 1000. Certain reviews mention audio quality issuesas well.
  • Certain tasks, such as, file sharing, may take a long time to finish. Some features can be difficult to access or to use for the user.

Pricing

The trial duration is seven days. It is also free offered. The rest of the cost is charged for at a cost of $49 per month for an host (for hosting up to 250 guests).

5. Cvent

Cvent is most suitable for companies with a corporate marketing strategy who host events in person, such as trade exhibitions due to their check-in facility.

As opposed to other conferences websites however, this platform isn't well-known in the eyes of users hosting virtual meetings.

Pros Pros

  • Cvent lets you check in on site as well as the software to print photos of participants upon their arrival. A few users posted complaints on review sites of third parties, claiming that Cvent did not print the correct images.
  • It has multiple integrations that join your technology stack to improve the efficiency of your processes.
  • It comes with the traditional tools to engage with the audience along with AI-powered tips to network, in addition to gaming.

     Cons    

  • The user interface is in use for quite some time.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • There are several methods to customize the branding of your organization, get the benefits of analytics and use the instant chat

Pricing

The prices are determined by your needs, and it is suggested to ask for a quotation to get an idea of what Cvent is going to cost you.

6. On24

On24 is an online event platform designed for marketing professionals who want to organize webinars and multi-session event.

Pros Pros

  • Customer support is always proactive.
  • This software can assist you to make many tasks easier. There are integrations available to increase the efficiency of your sales and marketing teams.

     Cons    

  • A few layouts for content are offered, that restrict your options to personalize your online events, including pages for registration and logging in.
  • The user interface is not user-friendly, and editors are code editor. This may hinder learning process.
  • There's no option to create an event on the internet. So, you'll need to choose between the participation of your viewers and be sure the event is running efficiently even if your host's operating with the flick of an eye. The reviewer writes, "I would love to have the ability to design a storyboard for my webcast and manage what content is displayed on the display and the way they appear on the media tile and create the lower thirds of the screen. You can also include participants on the live stream prior to removing their presence or moving away from the screen or removing them from the screen." 8 ________________

Pricing

On24's website On24 can't offer any pricing. If you're interested, get a quote.

FAQs

When writing FAQs, do not mention the issue immediately. Instead, include hyperlinks to relevant internal pages (as pertinent) so that you can increase the number of clicks.

What should I choose for a virtual event platform?

Analyze your company's needs like your budget, how large the event you're planning on organize, and the numerous virtual events you're planning to host. Select a virtual events platform that's not just suited to your budget, but easy to use, has in-depth data analytics, interactive tools, streaming of high-quality and an array of additional integrations.

What can I do to make my virtual event more interactive?

What are the most effective virtual event platforms out there in the moment?

Event, Hopin, Zoom, and GoToWebinar are among the most well-known event platforms that you could test. There are positives and disadvantages to each. Pick based on your budget you have set along with your particular needs for the celebration.

What virtual event platform would work best for your needs?

The best virtual events platform can meet the requirements of your company effectively. The issue is:

  • How large is your attendance
  • Use case studies (how do you plan to make use of virtual events in sales and marketing, and also the possibility of offering no-cost training sessions)
  • How long have you spent researching a new tool?
  • What's the budget you'll require to expand the capacity of your platform (you would not like the platform to take up the entirety of your budget as it expands)

There are several apps that offer low-quality streaming that is outdated UX. Some software has a lengthy procedure of training, and their prices could be high to host large crowds.

This is the area in which Events outdoes the competition. Events provides a variety of choices for customization, streaming of high-quality as well as a user-friendly interface. In addition, Events plays an important part in recycling material from Events that it arranges so that you can make the most revenue from your activities.

The post was published on here

Article was first seen on here