The Reasons You Should Separate Your Email and Hosting Separate

Your web hosting and a swing dance event don't have the most obvious of connections. There is a crucial rule during an event that everyone has to follow: "One dance at a time." That is, focus only on one dance and then move into the next. That also explains the reason why it's best keeping your emails and hosting separate.

Given this, we're going explore the reasons how you can keep your hosting and email separated. We'll discuss why doesn't offer email hosting, and then review a handful of top email hosting providers. In addition, we'll provide you with a complete guide on how you can set up an email server of your own.

Let's get started!

The importance of email for both personal and business use

Quick quiz: What's the one way to guarantee someone will receive the email you send?

It is possible for a letter to be lost, phone calls sometimes go missing into the ether The recipient might be hidden behind the sofa at the time you call their door.

Answer: Email.

There's always a possibility that an email drops into the spam folder, but it's still gotten to the recipient in a different folder from the inbox. Regardless, that's not something you can control.

Furthermore, the amount of accounts that use email appears likely to rise in the future. Since email is a 90% penetration rate that means it will stick in the long run.

Why isn't there a way to host email? (While Some Hosts Do)

Because of these statistics it's not difficult to understand why a hosting company might opt to include email in the primary service it provides.

At the end of the day, email delivery and deliverability is within the host's wheelhouse. This type of feature uses the sender's domain and IP to confirm and verify purposes -- ideal for a web host. In the end, there's no better than a web expert to ensure that
 the information is distributed efficiently and quickly?

There are alternatives.

   All of our resources are dedicated to creating the most efficient WordPress hosting platform in the industry.  

Why attempt to reinvent the wheel when we can focus on what we're great at? Plus, that gives our customers better options and a win-win situation for everyone!

Why You Should Keep Email and Hosting Separate

There are plenty of personal reasons to maintain a separate hosting account and email, there are several technical motives.

The reverse is true around, too. Your hosting provider is a separate resource with no other service having any impact. Syncing these accounts is just the same as joining a provider in most cases.

In this sort of situation, it could be to choose a combined provider. If either hosting or email goes down, it will often take the other with it. It could end up being disastrous for any business that relies on online communication which is perhaps the most important reason.

For business purposes, there's a time-saving benefit of separating email and web hosting. If you find that one service isn't for you or that you'd like to switch for a better service you can do so without affecting the other part of your enterprise.

If you're tied in two ways with a combined provider, it's harder to break the chains. Hence, you're better off choosing an independent provider for email as well as hosting.

6 great email hosting providers

At this point, you're likely to be smirking and are ready to get rid of your web and email hosting. First, though it's important to choose a good email service.

The following six solutions all can be used in conjunction with a different hosting provider, but we'll go into detail about them in more specific detail in the subsequent sections. Utilizing any of them will allow the user to keep both your hosting and email separate.

1. Google Workspace

First off, we have Google Workspace. It's a familiar service to many users, and in addition to its high-quality emails but also for its excellent customer service. Like the name implies, there's an entire suite of apps and tools to assist you in the tasks of your daily life (though this is a focus on email in this article).

It's no exaggeration to state that Gmail redefined much of what emails are to many. Nearly every service now has an Archive folder for putting older emails in a safe place, and many of them have the Gmail-style color tags and labels to label specific emails to later access. The traditional folder system of the past is almost obsolete nowadays, due Gmail's popularity.

Overall, Gmail has almost everything to offer:

• It's safe, and currently ad-free to everyone.
• It's a fantastic list of keyboard shortcuts that are also used by other applications.
• Google gives you a 99.9 100% uptime guaranteed and "zero percent downtime scheduled." This is a service that's constantly on.
• It is possible to utilize Gmail for personal and business accounts.

The pricing is fantastic The pricing is also excellent. Prices range from $6 to $12 for each user. 30GB of cloud storage per user is ideal for most users.

We'll be honest and say that if you're still not using Google Workspace, it's not accidental. We suggest that you check it out again even if you're not currently a client. It might be the perfect purchase for your business all throughout the year.

2. Microsoft Outlook

It's impossible to say that you're an old-fashioned internet user, if you've not used Hotmail. The popular free email program changed in 2011 to become Outlook, and with this change came an emphasis shift to enterprise applications.

While Hotmail has a less-than-spotless reputation (one reason behind changing the name), Microsoft has worked long and hard to make this service for free into a reputable business platform for hosting email. It is operated in conjunction with the Microsoft 365 cloud-based service. Similar to Google it is possible to integrate all of their apps in your email.

All the usual suspects like tasks managers, calendars, and user profiles are all there. All data is stored in the cloud, and utilizes Your OneDrive account to sync across devices.

Below is a short summary of what we like Outlook: Outlook:

• Microsoft has more than 25-year experience as an email service provider that will support your company.
• Outlook's interface is appealing. Outlook interface is appealing and offers a focused on visuals.
• Your email is protected for enterprise levels and additional tools to combat virus, fraud, and much more.
• There are several built-in apps, too, such as an agenda and calendar. Even so, you can connect Outlook with all of Microsoft 365 apps.

The price of Outlook gives alternatives any competition. In the end, Outlook is 100% free. All of the Microsoft 365 suite is free. If you'd like to go premium, there's a competitive selection of levels to select from. A majority of customers will want at least a $12 or $5 plan, depending on whether you'd like to use remote working functionality.

In the end, Outlook is a more functional tool that (much like Google, Zoho, and other apps) is determined to remain in the same ecosystem. It does this by offering various great applications for managing your business in general. Its email service is an industry leader and to remain so for a long time in the future.

3. Zoho Mail

Following the success of its hosting for email solutions, Zoho also offers a broad range of tools to run your business. However, its Mail service attracts a lot of new customers every day.

Zoho comes with a plethora of features to extend all the capabilities of its software. On a basic level, the email client is an uncomplicated (though well-executed) application that appears a lot like Gmail as well as Outlook However, far from. It comes with the usual use of calendars, task schedulers, contacts and note-taking, which are common to the majority of other email applications.

There's more we could have a conversation with Zoho, but here's a quick rundown:

• It is a client that works for sending and receiving emails.
• There's plenty of user and group management tools in the box, which means you can tailor the system to your requirements.
• Zoho provides a robust collection of tools for spam prevention too, and it uses various validation protocols.
• Zoho Mail offers enterprise-level security that helps ensure your information is secure.
• An exciting built-in tool is the electronic discovery portal. It helps you keep tabs on the policies you have for email retention and is essential for every business who needs to adhere to privacy and data protection laws.

It's staggering that Zoho Mail's cost is a snip when compared with other solutions also. The top tier is around $5-5 per month for a user. This, in light of the service's feature set, means you'd be remiss not to investigate the pricing.

Zoho has gained a lot of ground in the past and continues to grow. With the high superiority of Zoho Mail, we can understand why it is.

4. ProtonMail

From Zoho's India We head for Switzerland in search of ProtonMail. It's is an open source email provider that values privacy above all else and was developed by a team of CERN experts (and it is the origin of the web).

Switzerland has some of the strictest privacy regulations in the world. In this regard, using ProtonMail's servers and business in the country, your data is as safe as possible. The encryption is end-to-end for emails. Additionally, it is your choice whether or not this applies at the time when you send.

The interface on the web is user-friendly but it's lacking certain functions. You can connect the service to only a few external mail clients, even though it is compatible with a ProtonMail Bridge connection. It's a touch fiddly to configure, but the privacy benefits far outweigh the negatives here.

Your data is protected to the point that ProtonMail cannot retrieve your account in the event that you forget your password. This is a bit scary. It also provides peace of mind that sensitive data is only for the eyes of your clients and you ( barring a few cases when law enforcement personnel are in the picture).

What we believe makes ProtonMail stand out:

• It provides the highest level of privacy we've encountered from an email service.
• The web-based email interface is good to use, but it's not as functional in places.
• The apps are available for iOS and Android You can also link ProtonMail directly to Outlook, Thunderbird, Apple Mail and many more via ProtonMail Bridge software. ProtonMail Bridge software.

There are four different pricing plans for ProtonMail. It's good to know that there's an option for a free plan however it's not as stacked as other free email hosts' offerings.

5. Hover

However, email fits in with domains more easily as compared to hosting. It's a more logical match, and it helps because there are just two main services available.

The most appealing thing that is great about Hover is the fact that it's easy to use and no-fuss. The service comes with a reliable web-based client for checking your email, and you can also connect the service to your desktop or mobile client. One of the advantages is that you don't have to alter your workflow or practices to use Hover, which will appeal to busy businesses.

We'll give you a brief list of great points concerning Hover:

• It's an easy service that gives you everything you need with nothing else.
• You can purchase your domain and connect your email address to it the Hover dashboard. This is the same for pricing, too, in the sense that your domain as well as your email will be billed concurrently.
• It is possible to create any number of mailboxes that you want to against your domain.
• Hover is a private, non-advertising, no-tracker solution.

As for pricing the two options: small mailbox and large mailbox. Small mailboxes are 10 GB storage, which costs the cost of $20 per month. Meanwhile, the larger mailbox costs $29 for a whopping 1 TB storage. It is also possible to use an "forward only" extension that will forward any email meant for the domain name directly to your current email.

Hover is a great choice for keeping your domain and email separate from hosting. After all, your domain-centric email addresses will also be inaccessible if the domain you use is not working. It doesn't matter whether you use a separate service. It won't get in manner of your experiences, and for simple business emails the service will do very well.

6. Mailgun

Mailgun is solid for bulk or transactional emailing because it is scalable to the highest level. It works to enhance your ability to deliver and also provides methods for managing your rates. It comes with an email template creator for you to draft canned responses , and then get back to work.

The fact that you have a wide range of variables to incorporate into your email messages too. That can give you a advantage when you attempt to personalize your emails.

That said, note that although Mailgun was once a free tier, it no longer does. Instead, it offers a generous three-month trial, which includes a pay-as you-go fee of about $0.80 per 1000 emails. In terms of the other levels which are available, choose their $35, $80, or $90 levels. Additional features are offered on each incremental tier while growing the number of emails that are included in the plan.

If you are sending a lot of commercial and transactional emails, Mailgun is an excellent option for keeping hosting and emails separate.

How to Set Up your Email Server (Intro into MX Records)

Before we get started, let's present a short overview of how to set an email server.

To set this up with WordPress for this, you'll require a compatible SMTP plugin. Additionally, you'll (of obviously) require an email provider.

If you're planning to go for a platform like Google Workspace, the process is simple (or ready to go immediately). The process, however, is more complex if you're going to use an SMTP service such as Mailgun.

Summary

In our opinion, it is best to maintain separate hosting and email. Hosts should be focused on its strengths and put its energy into give the best possible service.

If you want to send emails, pick from a wide range of services for hosting your emails like Google Workspace, Hover, and Mailgun. All of them are easy to configure and integrate with your domain name, web address, and the email program.

Are you of the opinion that you should keep your email and hosting services separate? Or would you be okay with mixing both? Tell us what you think in comment in the section below!

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